Were you successful? Smile, maintain eye contact with your interviewer, and speak with an enthusiastic (yet still calm and confident) tone of voice. When you're interviewing for an administrative assistant job, the interviewer will want to learn about how relevant your qualifications are for the position and how you would fit in with the company and the department. During my senior year, our team went to the state championships and earned second place under my direction.”. What skills do you believe are most important in the role of an administrative assistant and why? What software and office equipment are you proficient using? While preparing, it can be useful to review questions you might be asked. Not only have I taken a computer course in school that focused on these products, but I also used Word and OneNote on a daily basis and Excel and PowerPoint on a weekly basis in my previous role. This question can help an employer understand how you view yourself within the office hierarchy, whether you view yourself as part of the team and if you enjoy the job duties of an administrative assistant. -, At this company, we like to think of ourselves as a team that works together towards the same goals. When using this technique to answer an interview question, you need to clearly define a specific situation you have experienced that is relevant to the interviewer’s question, describe what your role in the situation was, explain the actions you took to overcome the situation and describe the final result. Knowing the questions to expect during an Administrative Assistant interview can help you prepare your answers and help you stand out as a strong candidate during the interview. Focus instead on your history with that People who enjoy what they do are usually more productive and efficient in the office. I worked the front desk in our agency, and it was critical that I made a positive first impression for both current and prospective clients. Be sure to emphasize your most relevant experience when answering job-specific interview questions. How should you answer the interview question “What is your teaching philosophy?” Here are several tips and examples to help you prepare. Example: “In my role as an administrative assistant for a medium-sized law firm, I helped the office streamline their client communication process with by working on a project to create a daily schedule that organized when the team would communicate with clients over email. Here's a list of the most common interview questions and sample answers. I love using technology and learning about new programs. What are some of the biggest challenges for a person in this position? Who conducts them? What do you enjoy about being an administrative assistant? 1. I was a member of my high school’s cheerleading team all four years I was in school and I was elected to be the team’s captain during my junior and senior year. I also have a knack for teaching co-workers who might not be so savvy about using systems. Can you describe a typical day(week) in this department? I am also very comfortable using a wide range of office equipment including computer, scanner, printer, fax machine, mail stamping machines and multi-line telephones.”. What are the weaknesses? -, Are you comfortable using a phone with multiple lines and handling a high volume of telephone calls? How do you feel about working in a team environment? I am the go-to person in the office for PowerPoint slides and enjoy helping our sales people to wow customers with their presentations. I helped the team understand they should check and respond to emails at least twice a day— at the beginning of their shift and at the end. For example, I previously supported eight professionals who were planning promotional events for clients. This question also helps them understand how you apply your skills to contribute to projects in the office. Organizational abilities and attention to detail are among my strongest assets. These 61 solved HR Interview questions will help you prepare for the HR Round pf interview conducted during the selection of freshers at campus placement or job interviews of professional. Because I am organized and efficient at managing my time, I don’t need someone to check in regularly to make sure I am staying on task and productive. This question is great for candidates who don’t have experience as an administrative assistant because it allows you to describe your ability to complete the core responsibilities of the job and support your answer with evidence from a team project you have worked on. Do you encourage the department to work as a team, or concentrate more on individual contributions. When answering this question, it is important to be honest about your preferences to make sure the job is a good fit for both you and the employer. What were his/her strengths? Dear Readers, Welcome to HR Interview questions with answers and examples. When answering this question, use the STAR response technique to identify a specific scenario you found challenging and describe what you did to overcome that challenge with a successful result. One of the ways to prepare is to analyze the job description to try to get a sense of whether there is a particular skill set on which the position focuses. Since many administrative assistant positions require frequent use of specific software, you may have to discuss the various programs you’ve worked with, how you have used these programs, and your level of expertise. You should be ready to talk about hard skills, too. Describe a project you enjoyed working on as an administrative assistant. This question helps the interviewer determine your level of independence in the workplace and helps them decide whether their management style aligns with your work preferences. A great way to do that is to show your interest and preparation for the job interview by tying in questions you were asked with some questions of your own. -, Do you prefer to work independently or in a team? As an administrative professional, there should be no doubt that you are organized and detail-oriented. After Reading these tricky HR Interview questions, you can easily crack the HR Round of any company. While this was a stressful time for everyone in our department, I maintained my confidentiality and the information was communicated with the rest of the staff through official channels at the appropriate time.”. It is important for administrative assistants to be independent enough to keep the office running smoothly with limited oversight but it is also important that the administrative assistant’s work preferences and their supervisor's management style align. 50 Common Interview Questions and Answers Page 5 of 25 Preparing Your Answers Opening Questions These questions give you plenty of scope to make a positive first impression. Here are 10 common questions you may have in an interview for an administrative assistant job: What role do you feel the administrative assistant serves in the office? You should also do some research about the company, and be prepared to ask pertinent questions when the opportunity arises. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. I also appreciate occasional feedback that lets me know how I am doing and gives me suggestions for improvement if there are any.”, Read more: Management Styles: Overview and Examples. Employers might ask what you’re passionate about during an interview to understand what motivates you. Because it begins with “Describe a time…”, it’s best to tackle it using the STAR technique. HR Interview Questions and Answers Tell me about yourself? Why did your last assistant leave the position? Remember that the key to all successful interviewing is to match your qualifications to what the interviewer is looking for. I developed a template for tracking goals and progress for each project and set it up on a shared drive so that all members of staff involved could track their progress regarding the team's projects and events.